Create a group (like "HR" or "Marketing"), and assign team members to groups based on their job roles. Here are some standouts from my testing:ĭropbox has a unique group functionality that I really like. Team accounts make it easy for you to give and revoke access to certain folders (without having to manually change the passwords) and allow you to monitor the changes that each user makes, for easy follow-up on project management. Most cloud storage apps offer accounts for both individuals and teams. In all cases, if you have specific file types that you'll be using, test to make sure they're compatible with your cloud app before going all-in. Other unique use cases include iCloud, which allows Apple users to easily sync photos and app information across their devices or Creative Cloud, which is designed specifically for users of Adobe products to sync large, complex design or video files. This file type can only be synced between desktop and mobile apps via Dropbox. But what happens if you use bigger, more complex file types?įor example, the Scrivener word processing app I use saves documents in a special.
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Sync also uses end-to-end encryption, and it offers a very attractive free version.ĭocuments, photos, and special file typesĪll cloud platforms can handle the common file types (Word docs, PDFs, standard image files, and so on). Tresorit goes really deep into security, pairing end-to-end encryption with Swiss data centers. But if you want to use the cloud to house sensitive data, you might want to look into a more secure option.īox, for example, can be a great option for enterprise businesses that require a balance of app integrations and specific industry compliance (e.g., HIPAA or FINRA). If you're only using the cloud to house blog drafts or temporary design files, that possible lack of privacy might not be an issue. The downside is that they retain the encryption keys and can unencrypt your files without your permission. On the upside, this means that they can speed up data transfers when integrating with other apps. But as we've seen over the years with some highly publicized issues with cloud storage privacy, it doesn't work that way, even when the files are encrypted during transfer.ĭropbox, Google Drive, and OneDrive, for example, utilize server-side encryption. Once you've uploaded your files to the cloud, how safe are they really? In an ideal world, there would be only one key that could open the "file cabinet": your username and password. So if every solution does all the things, how do you decide? Here are some of the other features you should keep your eye out for as you're trying out options. Or close to it-so you can easily file everything from plain text documents to massive design or video files. If you're storing important info in the cloud, there's no room for tech glitches and lost files. Because what good is cloud storage if you can't find the files again?
Did I mention you could access files on your phone? Files are optimized and easy to use on devices with small screens.Įasy organization with folders and search functionality. You can access your files from your computer, your phone, someone else's phone, whatever suits you. Go to any marketing page on any cloud storage website, and you'll see the following features advertised: I tried a bunch of different apps, and here's what I found. Since the sales pages all looked eerily similar, I realized that I had to dive deep and do some testing on my own.
And since I often work with massive design and video files, you bet I was going to do some serious price comparisons to get the most storage for my investment. I planned on storing sensitive data, so I was looking for something secure. But when I started moving my own personal and business files into the cloud, I wanted to be sure I was using the best tool for the job. They seemed to come standard with the remote businesses that I worked with. Naturally, my first introduction to cloud storage was through two big names: Google Drive and Dropbox.
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